Summary of Position:
The Manager of Finance & Administration (DFA) oversees the Mi’gmawei Mawio’mi Secretariat (MMS) finance and administration department. Responsibilities include directing and managing finances, operations, human
resources and administration to support MMS’s short and long-term strategic goals. The DFA is supervised by the Executive Director, works in collaboration with the Executive Director and Management team.

Position Responsibilities:

Financial Management:
Provide financial oversight for the organization and be responsible for the entire range of financial  management, from daily operations to high-level management. Oversee the annual finance planning/budgeting processes and prepare the annual operating budget. Work with staff and management team to develop/implement program and organizational budgets. Oversee the Accounting Administrator to
ensure success of the day to day fiscal management and operations.

Prepare monthly balance sheet and cash flow financial statement (outstanding accounts, debits). Monitor, interpret and present financial results of operations and programs each month. Serve as financial liaison with the Executive Finance Committee – providing financial reports.

Lead and coordinate the financial annual audit with an independent CPA. Oversee audit process with management including the results, annual taxation, insurance and ISC reporting requirements.

Oversee payroll, payroll liabilities, and benefits including accrual and benefit renewal plans. Create and maintain excellent financial controls, policies and procedures. Manages relations with the bank and ISC.

Ensure efficient functioning and documentation for all financial systems including receipts, disbursements, billing, bookkeeping, budgeting, accounting and oversee accounts receivable and payables.

Prepare budgets and financial reports for management and track reporting of project/program budgets and expenditures. Supervises monitoring of management control: planning, budgeting and reporting.

Work with the leadership team and management for timely funding proposal and report submissions.

Operations:

Oversee office administration and operations matters relating to Mi’gmawei Mawio’mi Secretariat and major equipment acquisition and agreements, Personnel Policies and Procedures, Oversee the Senior Office Administrator and Operations Assistant on tasks related on operational matters, building upkeep, team development, training and development, Information Technology (IT); in support of the MMS objectives.

Oversee, negotiate/manage project-related contracts with consultants, retainers, contractors and suppliers. Negotiate property rental lease. Oversee the technical information technology (IT) contact, servers and intermediary with the IT consultant.

Human Resource Administration:

Oversee compensation, recruitment, orientation, performance appraisals, salary scale, staff training and development activities. Work with management team and hold regular monthly meetings. Advise and counsel management team on personnel and management issues.

Advise and counsel staff on personnel policies and procedures including compensation, recruitment and performance.

Oversee employee-related insurance, as well as retirement and group insurance benefit plan.

Celebrate staff anniversaries and look for opportunities to celebrate staff success with the team.

Manage logistics for Executive meetings, update board contact information with the annual Corporation Act and by-laws, annually or in event of change of board.

Oversee a well-organized electronic personnel files, kept current, updated regularly.

Qualifications: Someone with a passion for organizational management, a background in accounting, a strong background in non-profit management and a track record in finances, human resources and organizational development.

Education: Bachelor’s degree in a related field or equivalent in (business administration, organizational management, economics, accounting, finance).

Experience: Minimum of 5 years of experience required; a preference for 5-8 years of experience in corporate organization. A detailed understanding of finance and accounting functions is critical.

Leadership and Management: Capacity for managing and leading people; ability to connect to staff both individually and in large groups; capacity to enforce accountability; ability to develop and empower leaders from the bottom up and lead from the top down; strong commitment to follow-through; and high emotional intelligence.

Strategic Vision: Ability to think strategically, anticipate future consequences and trends and incorporate them into the organizational planning.

Organizational Development: Ability to think creatively about staffing and organizational structure.

Human Resources: Experience managing performance reviews and evaluations, as well as implementing HR policies and serving as a resource for staff.

Approved: February 14, 2024
Chiefs Executive Capacity Development Plan